ROANOKE NO CHECK HOCKEY LEAGUE BYLAWS
ARTICLE I – NAME
The name of the organization shall be the Roanoke No Check Hockey League (hereafter referred to as RNCHL).
ARTICLE II – MISSION
The purpose of the RNCHL is to: Promote hockey and use of local ice to as many people in the Roanoke area as possible. Provide a safe environment to play hockey. Encourage good fellowship among all players. Allow players to better their hockey skills at their own pace. Provide teams that are as even skill level as possible. Insure that all players receive equal ice time. Furnish jerseys for the league that are of the best quality and fit as possible.
ARTICLE III – MEMBERSHIP
Section 1 - Membership Classes: There shall be three classes of membership in RNCHL. 1) Non-Voting players 2) Voting players who are serving on the Board of Directors 3) Voting Lifetime Board members who are not currently players. The Board of Directors shall have the authority to establish and define voting categories of membership.
Section 2 - Non-Voting Player: Non-voting membership shall be limited to players who have been approved by the Board of Directors to play and who agree to further the mission statement in Article II.
Section 3 - Voting Player: Voting membership shall be open to players that support RNCHL’s mission statement in Article II. These are members that have been elected to serve on the Board of Directors under Article IV Section 3.
Section 4 - Voting Lifetime Board Members who are not players: Memberships shall be limited to two (2) lifetime members of the Board of Directors who are no longer playing, but wish to further the mission of the league. Any Board Member that has served three (3) consecutive one-year terms is eligible to become a lifetime Board Member once they are no longer playing.
Section 5 - Dues: The Board of Directors shall assess membership dues annually as necessary to cover costs and expenses without expectation of profit.
Section 6 - Resignation: Any member who desires to resign shall notify the Secretary in writing. The Secretary shall promptly remove the member’s name from RNCHL’s roll. No member resigning shall be entitled to a refund of any dues already paid.
Section 7 - Rescinding Membership: The Board of Directors shall have the authority to deny or rescind membership for violations of the Player Agreement regardless of whether the document has been executed by the member at the time of the offense.
ARTICLE IV – BOARD OF DIRECTORS
Section 1- Responsibility: The Board of Directors (hereafter referred to as “the Board”) is responsible for the policy, administration and finances of RNCHL.
Section 2 – Composition: The Board shall consist of 7 members, including any lifetime members.
Section 3 – Elections: Board elections shall take place whenever there is a vacant position on the Board. Any Board member can nominate a replacement Board member when a vacancy exists. A majority vote by sitting Board members is required to elect a new Board member subject to the voting provisions stated in ARTICLE IV Sections 5 and 8. Emergency elections may also be held at any time should the Chairman of the Board deem it necessary.
Section 4 - Terms: Once elected, Board members will serve until the member resigns or is removed by a majority vote of the Board.
Section 5 - Voting: Each Board member may cast one vote on each issue placed before the Board and must cast their vote in person, by phone or by email. Except for the granting of new memberships (Article III, Section 2), issues placed before the Board shall be decided by a majority vote. In the event of a tie, the Chairman of the Board shall cast the deciding vote.
Section 6 - Meetings: The Board shall meet as necessary at an agreed upon time and location. Meetings may also be called to handle discipline or other matters on an emergency basis. All Board meetings shall be open to all RNCHL team captains as well as to any individuals who may be invited by the Board.
Section 7 - Meeting Notice: Board meetings require that each Board member receive written or electronic notice at least three days in advance. The Board shall also provide notice of any Board meeting to RNCHL team captains.
Section 8 - Quorum: For purposes of conducting the Board’s business, other than voting on new memberships, a quorum shall consist of a simple majority of the Board members.
ARTICLE V - OFFICERS
Section 1 - Officers and Duties: The RNCHL shall have four officers consisting of a Chairman of the Board, Vice-President, Secretary and Treasurer. Any Board member may hold more than one officer position at any time except that the Chairman of the Board may not serve concurrently as the Treasurer. Officers shall be elected by a majority vote of the Board and will serve in such capacity until the member relinquishes the officer title or is removed by a majority vote of the Board. Their duties are as follows:
The Chairman of the Board shall convene regularly scheduled Board meetings and shall preside at each meeting. The Chairman shall be responsible for all communication with the supplier of our playing facility, insurance agent and other entities or individuals for related business activity with the sole exception of matters related to the Treasury.
The Vice-President shall preside over any Board meeting at which the Chairman is not present.
The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all Board meetings, sending out meeting announcements, distributing copies of minutes and the meeting agenda to each Board member, assuring that organizational records are maintained and organizing and storing all applications from prospective new members. The Secretary shall preside over any Board meeting at which the Chairman and Vice President is not present.
The Treasurer shall make a report at each Board meeting. The Treasurer shall submit an annual budget for adoption by the Board (with the help of the Chairman of the Board), prepare and file the annual report with the Virginia State Corporation Commission, file any required tax forms on behalf of the organization, and shall make financial information available to the Board members and the public as appropriate. The Treasurer shall preside over any Board meeting at which the Chairman, Vice-President and Secretary are not present.
ARTICLE VI – COMMITTEES
The Board shall create RNCHL committees as necessary from time to time, define their duties and responsibilities and appoint committee members.
ARTICLE VII – AMENDMENTS
Amendment of the bylaws shall be by a majority vote of the Board at any scheduled meeting subject to the voting provisions stated in ARTICLE IV Sections 5 and 8. Proposed amendments shall be made available to Board members at least two weeks prior to action on the amendment.
ARTICLE VIII – DISSOLUTION
Upon dissolution of RNCHL, the remaining assets shall be distributed to Roanoke Valley Youth Hockey Association.